Blog - The French Connection Events

How to Plan Your Destination Wedding Budget

Congratulations on your engagement! 💍 Planning a destination wedding is an exciting journey, but it often starts with one big question: “How much is this going to cost?” Read on to find your destination wedding budget guide!

Budgeting for your wedding may feel overwhelming at first, but with the right approach, you can create a budget that aligns with your vision and ensures a memorable experience for you and your guests.

In this post, we’ll help you break down your destination wedding budget, explain what’s included, and give you an overview of what to expect at different budget levels. Whether you’re dreaming of a luxury getaway or keeping it simple, understanding these key points will set you on the right path.

What’s Included in a Destination Wedding Budget?

When planning your destination wedding, it’s helpful to separate costs into two categories:

Wedding-Related Costs: These are the expenses tied directly to your wedding day. Think of your ceremony, reception, décor, entertainment, photography, and more. These shared costs shape the overall guest experience and are usually the main focus of your budget.
Personal Costs: These include expenses unique to you and your partner, like your wedding attire, flights, resort accommodations, wedding rings, and gifts for your wedding party. While important, they don’t affect the guest experience and are managed separately from your wedding budget.

Focusing on wedding-related costs helps keep your budget clear and actionable while allowing room for personal preferences.

Destination Wedding Budget Guide by @tracyfrenchweddings

Setting Your Budget

Destination weddings typically fall into one of four budget levels: Budget, Moderate, Upscale, or Luxury. Each level offers a different experience, ranging from simple and elegant to lavish and unforgettable.

Instead of overwhelming you with details here, I’ve created a destination wedding budget guide graphic that outlines the main services included in a destination wedding and how these budgets typically break down.

4 Budget Levels for Destination Weddings

Below is a helpful breakdown of destination wedding services and their estimated costs across different budget levels. Use this graphic as a guide to understand what’s possible with your budget and where to allocate your funds.

Disclaimer:
The figures presented in this budget guide are estimates based on destination weddings held at all-inclusive properties. Actual costs may vary depending on factors such as the location, time of year, specific vendor choices, and customizations. These estimates are intended for informational purposes only and do not constitute a guarantee or promise that a wedding for 40-50 guests can be executed within these budgets. For a personalized quote, please consult with a wedding planner or your selected venue.

How to Use This Destination Wedding Budget Guide

Start with Your Priorities: Decide what’s most important to you. Is it a stunning reception, breathtaking photography, or luxurious décor?
Match Your Vision to Your Budget: Use the destination wedding budget guide to see how your vision aligns with each budget level.
Account for Personal Costs: Remember to plan separately for your attire, flights, and other personal expenses. These are equally important but don’t need to complicate your wedding budget.
Work with Experts: A destination wedding planner can help you make the most of your budget, from negotiating with vendors to coordinating all the details. Resources such as Wedding Wire can be especially helpful when planning your destination wedding.

Final Thoughts

Planning your destination wedding budget doesn’t have to be stressful. By understanding what’s included and setting realistic expectations, you’ll be able to plan the wedding of your dreams without unnecessary surprises.

Remember, your wedding is about celebrating love in a way that feels authentic to you. No matter your budget, your destination wedding will be an unforgettable experience for you and your guests.

How Much Does a Destination Wedding in Mexico Cost for 50 Guests?

Breaking Down the Costs of a Mexico Destination Wedding

Planning a destination wedding in Mexico? You’re not alone in dreaming of warm beaches, vibrant culture, and luxurious resorts for your special day. But one of the most common questions couples ask is, “How much will it cost?” While prices vary depending on the level of service and choices you make, here’s a helpful breakdown of what to expect for a wedding with 50 guests.

1. Wedding Planner: $3,500 (Range: $2,000–$7,000)

Hiring a wedding planner familiar with your destination is one of the best investments you can make. Costs can vary depending on the level of service provided, from basic coordination to full-service planning. Planners who specialize in destination weddings often know the best local vendors, ensuring a smooth and stress-free experience. Many planners also offer travel agent services, helping to coordinate your group room block at the resort—a valuable bonus!

2. Resort Wedding Package: $13,000 (Range: $10,000–$20,000)

Resorts in Mexico typically offer wedding packages tailored to different guest counts and preferences. These packages often include the ceremony, reception, food, and drinks. Upgraded packages with premium decor or private venues will increase the cost, but they can create an unforgettable experience for you and your guests.

3. Photography: $5,000 (Range: $3,000–$10,000)

Photography services vary widely depending on the photographer’s experience and package details. Many couples also choose to add videography to capture their big day, which can increase the overall cost. Investing in quality photography and videography ensures you’ll have memories to cherish forever.

4. DJ or Entertainment: $3,000 (Range: $2,000–$6,000)

Entertainment is key to a memorable reception. Costs for DJs or live bands vary depending on their popularity and travel needs. Be sure to ask about equipment and any additional fees for setup and breakdown.

5. Floral Decor: $7,000 (Range: $3,000–$15,000+)

Floral and decor costs can vary significantly based on your vision. From simple bouquets and centerpieces to extravagant arches and installations, the extent of the decor will determine the cost. Work with a florist who understands your style and has experience with weddings in Mexico to ensure a cohesive look.

6. Welcome Gifts: $1,500 (Range: $1,000–$2,500)

Welcome bags are a thoughtful touch for your guests, often including items like sunscreen, local treats, or personalized mementos. The final cost depends on the items you choose and the level of customization.

7. Bridal Hair and Makeup: $800 (Range: $500–$1,200)

Professional hair and makeup services help you look your best on your wedding day. Many packages include a trial session, which is highly recommended, especially for brides hosting destination weddings in tropical climates.

8. Tipping: $1,500 (Range: Varies)

Tipping vendors and resort staff is an important part of your wedding budget. While not always required, it’s a thoughtful way to show your appreciation for their hard work.

Estimated Total Cost: $35,300 (Range: $25,000–$50,000)

The total cost of a destination wedding in Mexico can vary widely based on your choices. While this estimate provides a baseline for 50 guests, couples can adjust their budgets up or down depending on their priorities.

Why Hiring a Destination Wedding Planner is Worth It

We highly recommend working with a Full Service Destination Wedding Planner who specializes in your chosen destination. (Definition of Full Service Wedding Planner: A wedding planner helps design and orchestrate a wedding from the beginning. As such, they help couples draw up a budget, find and hire vendors, structure and set a timetable for the ceremony and reception, and oversee everything on the wedding day.) Not only will they help manage the details, but their local expertise ensures you’ll work with trusted vendors who can deliver a flawless day. Many planners also assist with travel arrangements, including group room blocks, making the process even more seamless.

Tips for Planning a Destination Wedding in Mexico

Set a Realistic Budget: Understand which elements are most important to you and allocate funds accordingly.
Consider Videography: Many couples regret not capturing their big day on video—it’s an investment worth considering.
Start Early: Popular resorts and vendors book quickly, so aim to secure your dates at least a year in advance.
Communicate with Guests: Send save-the-dates early to allow guests time to plan and budget for travel.

FAQs About Destination Weddings in Mexico

Q: How much do wedding packages cost in Mexico?
A: Packages for 50 guests start around $10,000 but can go up significantly based on upgrades and customizations.

Q: Why do floral and decor costs vary so much?
A: The range depends on the complexity of your decor vision, the types of flowers used, and the scale of installations requested.

Q: Can a planner help with group travel?
A: Yes! Many destination wedding planners also act as travel agents, coordinating room blocks and ensuring a smooth booking process for your guests.

I Was Featured on the Amor y Bodas Podcast!

I am thrilled to share that I was recently invited to be a guest on the Amor y Bodas podcast! It was such an honor to join Elizabeth Petersen for this podcast feature and talk about my journey as a destination wedding planner. The experience was an absolute delight, and I’m so grateful to have had the chance to connect with listeners who share a love for destination weddings in Mexico.

During our conversation, I had the chance to share a bit about my background, my passion for creating unforgettable wedding experiences in Mexico, and why I love Mexico for destination weddings. This Amor y Bodas podcast feature was a wonderful opportunity to dive into some of the unique aspects of what I do and why I love it!

Listen to the full conversation here 👉[Link to episode]. Whether you’re planning a wedding, in the industry, or just enjoy learning more about the world of destination weddings, I think you’ll love this episode.

A huge thank you to Elizabeth Petersen and the Amor y Bodas team for this incredible opportunity!

Your Perfect Wedding at Valentin Imperial Riviera Maya

Why you need an expert for your Valentin Imperial Riviera Maya Wedding

Are you imagining your wedding day with the sand between your toes and the gentle sound of waves as your backdrop? Val entin Imperial Riviera Maya is a stunning choice for a beach wedding in Mexico. But planning a wedding here is about more than just picking a beautiful spot—it’s about understanding the unique charm and possibilities this resort offers.

Images in post by: Pixan Photography, David Lack and Gaber Studi o

I’ve had the pleasure of hosting over 500 guests across 8 weddings at Valentin Imperial in the past two years, so I know this place inside and out. My role goes beyond that of a typical travel agent; I partner with you to ensure every detail is just right. With Valentin Imperial being such a popular choice, it’s no surprise they’re always bustling with activity. That’s where my experience comes in handy. I’m familiar with the ins and outs of the resort and can answer most questions without needing to bother the busy resort coordinators. And if there’s ever something that needs a quick answer, my close relationships with the wedding staff and sales teams mean I can get the information fast.

My goal is to be your guide, helping to make your wedding at Valentin Imperial as seamless and special as possible.

Why I’m the Right Fit for Your Valentin Imperial Wedding

Having the right person by your side makes all the difference. With my extensive experience at Valentin Imperial, I’m here to help you navigate every step, from securing the best room rates for your guests to coordinating all the little details that make your celebration unique. My strong connections with the resort’s team ensure smooth communication and quick solutions if anything unexpected comes up.

By working with me, you’re choosing an expert partner who’s committed to making your vision come to life at Valentin Imperial. My background, connections, and the success stories of past couples speak for themselves.

Check out the reviews from couples who have entrusted me with their Valentin Imperial Riviera Maya wedding. Their stories speak to the seamless and unforgettable experiences I help create.

Destination Wedding Invites: When to Send Save-the-Dates and Invitations

Planning a destination wedding? You’re probably wondering about the best way to invite your guests. Let’s break down the options, starting with save-the-dates and moving on to invitations, and find out how to keep it all organized and exciting!

Save-the-Dates: Your Wedding’s First Impression

Why Send Them? Save-the-dates are your chance to give your guests a heads-up about your special day, especially when it’s a destination wedding. They help your loved ones pencil in your wedding date on their calendars and start planning their travel.

When to Send: Aim for 9-12 months before your wedding. This gives everyone ample time to make travel arrangements and start planning.

Paper vs. Digital: While traditional paper save-the-dates add a classic touch, digital versions are quick, eco-friendly, and cost-effective. Choose what fits your style and budget best!

One and Done: Often, after sending a save-the-date, there’s no need to send a formal invitation unless you want to. The save-the-date usually includes all the essential info—so many couples find that the wedding invitation becomes more of a formality for those who are already committed to attending.

Invitations: The Formal Touch

Why Send Them? Invitations are typically sent as a formality to confirm the details of your wedding, especially if your guests have already received a save-the-date. They’re a nice way to add a final touch of elegance and provide any last-minute details.

When to Send: For destination weddings, send invitations about 3-6 months before your big day. This timeline ensures that your guests have confirmed their travel plans and are ready for the final details.

Paper vs. Digital: If you went digital with your save-the-dates, you might choose to keep the invitation digital too. But if you’re aiming for a more formal or traditional vibe, paper invitations can make a lovely keepsake.

Formality Over Function: Since your save-the-date has already set the stage, the invitation serves more as a confirmation. Send invitations mainly to those who have already committed to attending, or use them to provide additional information about the event.

Final Tips

When to Set: Set your RSVP deadline 4-6 months before the wedding. This timeframe allows you to finalize your wedding room blocks and make necessary arrangements based on the confirmed number of attendees.
Reminders: Consider sending a final reminder or update 1-2 months before the wedding to share any last-minute details and ensure everyone is ready to go.

Whether you opt for save-the-dates, invitations, or a mix of both, the goal is to keep your guests informed and excited about your destination wedding.

Happy planning!